Assistant Director of Operations
Hybrid - US
Assistant Director of Operations
Full Time • Hybrid - US
Responsive recruiter
Benefits:
- Bonus based on performance
- Competitive salary
- Flexible schedule
- Opportunity for advancement
- Paid time off
- Training & development
Position Overview:
Are you a highly organized professional who thrives on keeping people, projects, and processes running smoothly? We are seeking an Assistant Director of Operations to serve as a key partner to agency leadership, helping manage day-to-day operations while ensuring nothing falls through the cracks.
This role is ideal for someone who enjoys balancing executive support, operational coordination, team communication, and administrative oversight. The right candidate will be proactive, detail-oriented, and comfortable managing multiple priorities while maintaining exceptional organization and professionalism.
If you love creating structure, improving processes, and helping a growing team stay aligned and productive, we'd love to hear from you.
Responsibilities:
- Monitor executive email inboxes and calendars, helping prioritize communications and schedules
- Track important deadlines, renewals, signatures, contracts, and business documents
- Coordinate payroll submissions and assist with PTO tracking and reporting
- Maintain records related to employee milestones, including birthdays and work anniversaries
- Assist with budget tracking and operational reporting
- Conduct internal audits to ensure compliance with agency processes and standards
- Create and distribute weekly and monthly internal newsletters and team communications
- Update and maintain company website content as needed
- Coordinate internal team events, celebrations, and community events
- Attend meetings, take detailed notes, and help track action items to completion
- Identify opportunities to improve efficiency and support ongoing operational excellence
Qualifications:
- 2+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Manager, or similar role preferred
- Exceptional organizational and time-management skills
- Strong attention to detail and ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- Experience managing calendars, schedules, and executive communications
- Proficiency with Microsoft Office, Google Workspace, and business software platforms
- Ability to handle confidential information with discretion and professionalism
- Self-starter who takes initiative and follows through on commitments
- Accounting, bookkeeping, payroll, or budgeting experience is a major plus
What We're Looking For:
We are looking for someone who is dependable, resourceful, and thrives in a fast-paced environment. The ideal candidate enjoys helping others stay organized, takes ownership of their responsibilities, and has a knack for anticipating needs before they arise.
If you're the type of person who loves creating order, keeping projects on track, and supporting a team's success behind the scenes, this could be an excellent opportunity for you.
Flexible work from home options available.
Compensation: $20.00 - $25.00 per hour
We're Hiring!
We are an established, growth-oriented agency with a team of highly motivated individuals. We attribute our success to having a fun, energetic environment that is an enjoyable place to work. If you want to work in an environment that is fun, challenging, and rewarding, then Brady Paxman - State Farm Agent may be the right fit for you! If you're willing to work hard and you expect to get results from yourself and those around you, we want to meet you and talk about the opportunity we have for you. If you are self-motivated, possess an entrepreneurial spirit and have a desire to win and achieve results, please consider joining our team.
About Our Agency
- Our mission is to help people manage the risks of everyday life, recover from the unexpected and realize their dreams.
- We help customers with their insurance and financial services needs, including Auto Insurance, Home Insurance, and Life Insurance.
- Our office is located in Melissa.
- Before becoming a State Farm Agent, I was previously employed as a State Farm Agent Team Member.
- We currently have 3 team members at our agency.
- Additional languages spoken: Spanish
If you want a career, not a job, then we encourage you to apply.
State Farm agents are independent contractors who hire their own employees. State Farm agents’ employees are not employees of State Farm. Agents are responsible for and make all employment decisions regarding their employees.
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